Let us support you in your business in handing over tasks to a virtual assistant that you do not want to handle yourself. Virtual assistants take over tasks for you so that you have more time for the essentials in your business. Today we will show you how to recognize professional virtual assistants, which tasks they take over and how to find a virtual assistant for your company.
Originally, the term “virtual assistants” which can be abbreviated to VA or VPA (virtual personal assistant), originated in the United States. There, virtual assistants were already supporting companies or individuals in the 1990s. In the meantime, this trend has also arrived in Germany, and more and more entrepreneurs who need support are having virtual assistants take over various tasks. A virtual personal assistant performs the tasks of a classic assistant for you, but in virtual space, i.e. not on-site, but via remote work from the home office. Virtual assistants can work location-independently and as digital nomads from different parts of the world. Communication with you as the client is mainly via the Internet, video call or e-mail.
Virtual assistance tasks
There is a wide range of virtual assistance tasks that you can delegate and not have to do yourself. From classic tasks, such as office services, data entry or research work, to more specific task areas, such as social media management or website creation, you have the option of outsourcing various company areas to virtual assistants. The following overview gives you an idea of the services most virtual assistants provide for their clients:
Social Media Management
Social networks serve as an important marketing tool and a direct mouthpiece to your potential customers. They are essential channels for your corporate communication. It is worthwhile to let a virtual assistant take care of the optimal setup of the individual platforms, the creation of appealing postings as well as the community management. Of course, various gradations of the activities taken over are possible. From complete social media management to smaller sub-areas, such as the design of advertisements, virtual assistants cover your desired activities.
No company can do without accounting. However, very few entrepreneurs are familiar with these processes down to the last detail. In this area, it is worth benefiting from the expertise of a virtual assistant who can work with appropriate accounting programs and control your incoming payments.
General office tasks
General office tasks, such as coordinating appointments or managing emails, can also be ideally delegated to virtual assistants. Due to the regularity of these tasks given below, it’s worth handing them over to a VA on a permanent basis:
Data input and entry
Digital filing of documents
Creation of presentations, PDFs or Excel spreadsheets
Maintaining cloud systems, such as Dropbox or Google Drive
Conducting customer acquisition
Graphic or text creation
For the design of the company website, your newsletter or classic press releases, you need regular text contributions and graphics. Freelancers can support you with targeted expertise, for example, in the area of SEO texts as a virtual assistant. The same applies to the creation of graphics for social networks, the blog or landing pages. By having a virtual assistant create graphic material for you, you benefit from the expertise and don’t have to teach yourself anything in this area.
Advantages and disadvantages of a virtual assistant
First and foremost, give yourself a huge time saving by using a virtual assistant. By outsourcing various tasks to a VA, you gain new freedom to deal with the essential aspects of your business. You gain the greatest possible flexibility by employing a virtual assistant because a VA can be used as needed and flexibly for individual subtasks. Virtual communication in the context of remote work offers both you and your assistant the opportunity to work independently of location. The often favourable prices of virtual assistants help you save costs. You receive high-quality and reliable services based on years of experience through your VPA. Since the professional title of “virtual assistant” is not yet protected and no specific training path can be assigned to it, it is possible for anyone to call themselves a virtual assistant. So, it is important to ask for samples of your work before you start working together.
How to find virtual assistants for your company
You have several options for finding a virtual assistant for your business on the Internet. By asking around in your personal network, you can find a virtual assistant through recommendations from your business contacts. Google can be used to locate VPA websites with targeted keyword combinations. Combine the term “virtual assistant” with the service you are looking for or your location. Far from the traditional Google search, you can find a suitable assistant for your company on freelancer portals and VA platforms, such as “my VPA”. There are also private Facebook groups where you can introduce your company and post a VA job.
How outsourcing4work supports you in finding virtual assistants
outsourcing4work supports you as your partner for back-office services. Benefit from our 28 years of experience in the field of future-oriented remote work. Whether research, data entry, customer service, image editing or digital marketing – we will find the right virtual assistant for your company. Transfer tasks from your business to a virtual assistant and let us advise you on the successful outsourcing of your business processes in a free introductory meeting.