“What does a data processor do?“- We often hear this question if someone wants to know more about the possibilities of business process Outsourcing (BPO). That’s why we’d like to give you a short overview of what one does.
As the name suggests, a data processors optimises the collection and storage of data. Data here refers to any kind of information which can be categorised and stored as records according to certain criteria. This can be names, addresses, categories or numerical values which need to be put in a specific order and are saved in databases or tables.
Automated or manual: data entry comes in many forms
Manual data entry and automated data entry differ mainly on the basis of the documentation to be evaluated. Manual data entry is generally used for all types of paper based documents which can not be read or evaluated by a machine. This can also include online sources which can not be easily queried or read with software.
On the other hand, automated data entry is used for photographed or scanned originals. Printed or handwritten information is automatically read and sorted, then stored using OCR software. These types of systems are often used in logistics companies. Depending on the document type, language and the data destination, automated data entry needs customised systems. Paper documents will require a manual reworking of any document that the software cannot read.
Automatic data entry can also refer to online data source or data streams which are evaluated with the help of special software. And then, the data is saved in the desired format.
What does a data processor do as an Outsourcing provider?
In the field of BPO there are many professional providers specialising in data collection in all its forms. Large-scale data collection with special hardware and software and workflows which have been optimised accordingly can be done quickly by Outsourcing professionals, much faster than if a company were to do it itself. The larger and more extensive the contract, the greater the productivity benefits for the company. But providers specialised on certain complex types of data are also used for smaller projects.
If you would like to use data entry for your company and are looking for a suitable provider, then it is recommended to use a company with a wide range of services.
But don’t spend time puzzling over what type of provider best suits your needs. Outsourcing4work is happy to help in the selection of an excellent provider from India who is not only professional, but also affordable.
Good SQL developers are expensive, and, just like almost every other IT specialist, hard to find. As a company, you should be able to offer an attractive salary and a good working environment in order to hire someone quickly. Therefore, smaller or mid-sized companies prefer to use web developers with a wide range of specialities who are also experienced in SQL. These professionals are flexible and can also be used for other tasks.
However, external specialists with proven SQL expertise are the best for the setup, maintenance or expansion of a complex SQL database setup. Other tasks which are less complicated can be done by employees with basic SQL knowledge.
SQL developer: Microsoft SQL or MySQL?
One SQL is not the same as the other, and the same applies to SQL developers. Even though the database language hardly differs in the different application forms, there are considerable differences among SQL developers.
MySQL is the most popular SQL variant and the unofficial standard for web applications. MySQL ensures data management (even on a larger scale) in the background of web-based services such as WordPress or Facebook. The software environment for the web server is a LAMP stack, an environment which is completely open source. LAMP stands for the combined use of Linux as an operating system, Apache as the web server, MySQL as database software and PHP as the programming language for the web application.
Microsoft’s database solution, Microsoft SQL, is not as common, but is more popular for big business customers. Microsoft SQL is used on Windows Server systems instead of the LAMP Stack, and is used together with .NET technologies like ASP.NET. This is where the largest difference between MySQL and Microsoft SQL developers arises.
A Microsoft SQL developer needs to be experienced in the specifics of Windows Server and the .NET Framework. In addition, they will need to know a lot about the interplay with other Microsoft software components. This is an especially important point to consider when deciding to use Microsoft SQL or MySQL. In comparison, a traditional MySQL developer is specialised in Linux setups.
In both cases, a developer will need to be well-experienced in more than just SQL to do good work. SQL does not stand alone, but is instead strongly linked to the applications that retrieve data.
SQL developer: Outsourcing to India
If you need an SQL developer for database projects, specialisation in MySQL or Microsoft SQL plays an important role. The search for suitable professionals can become very difficult, time-consuming and/or expensive. Fortunately, there are many suitable professionals on the international Outsourcing market. India, as the world’s largest IT Outsourcing provider, plays an especially important role here.
If a company is using Indian workers for the first time, they are often unsure and full of questions. What is the best way to integrate the worker into local teams, how should the project management work?
Outsourcing4work can be a big help to you in these cases. If you are looking for an SQL developer from India, we can easily find a suitable professional for you. Even complex SQL projects become affordable with Indian professionals and the otherwise lengthy search becomes much more manageable with us.
We also don’t leave you alone once we have found you the right employees, but with our own project managers we will take over project coordination, thus ensuring your project’s success. As our client, you will also not need to worry about any legalities or tax-related bureaucracy: you conclude the contract with us as a European company. We then take care of the rest.
Data entry into a computer is a daily task in modern office life. Nearly every office worker has to do it in one or more capacity. In small amounts you can obviously complete it yourself, but for larger volumes it is better to use a specialised Outsourcing provider.
Data entry into a computer belongs to the field of data collection. Manual entry is necessary if the data cannot be automatically read, which applies to nearly all handwritten materials like surveys or order cards, or else information that does not exist in text or numbers.
Data entry into computers by specialists
Agencies specialising in data entry into computers usually use a combination of hardware, software and manual entry which can perform the task much faster than any non-specialised worker.
First comes digitisation, meaning to scan or photograph the document, after which the documents are processed. The workers then do not need to handle any paper material and can fully concentrate on their work. Large monitors or a multi-monitor setup help display the document as well as the entry fields without needing to click in multiple different areas. The four-eyes principle is used to prevent any errors.
Four-eyes-principle: error-free computer data entry
Ideally, the fully digital information is presented to two different workers to check and review it. They will have an overview of the document as well as the data entered and will need to confirm the imported data is correct or fix any mistakes.
The data stored on the optimised databases is then put in the format specified by the client and stored. In addition, clients often receive an overview of the fundamental data and general statistics.
This approach allows companies specialised in data entry to enter thousands of items quickly, affordably and without errors thanks to their perfected working methods.
Affordable computer data entry: India!
Outsourcing4work can provide you with a specialised provider for your data entry project. Indian data entry agencies can offer significantly lower rates than their competitors in Europe thanks to the lower cost of wages and due to the fact that employees do not need to be highly qualified for data entry.
If you use our services, we will also help you with the implementation with our own project managers and will ensure that your data records are delivered on time in the right format. You will also conclude the contract directly with us as a European company.
SPSS data entry is tedious work when data sources cannot be automatically imported, and there’s no way around it when you have surveys and polls with questionnaires. The same applies for old data which not possible to export and convert to an SPSS compatible format.
A problem with manual SPSS data entry is that the monotonous work and the high level of concentration required can lead to errors, which then create false or distorted results later in the statistical analysis.
SPSS data entry by a professional provider
In the area of business process Outsourcing (BPO) you can hand over SPSS data entry to a provider who specialises in it. This expertly trained data entry clerk is usually much faster and more accurate than your normal employees or interns.
These providers are often specialised in data entry with various programs and are especially fast with the combined use of the mouse, keyboard and keyboard shortcuts. They also make sure that your SPSS data is exactly as you want later by using the four-eyes principle.
Choosing among the value labels, variable labels and measurement levels in SPSS is usually done by the clients, but this task can also be given over to the trained SPSS professionals.
Affordable SPSS data entry in India
Thanks to the low salary level in India and the large amount of time needed for SPSS data entry, this work was made to be handed over to an Indian BPO agency. These providers do not only significantly undercut their competitors in Europe when it comes to rates – often, more than one data entry clerk will work on one contract, which makes them much faster.
Outsourcing4work can provide you with a specialised provider for your SPSS data entry project. Contracts are concluded with us directly as a European company, which ensures easier handling and legal clarity. In addition, we take over the coordination with our own project managers and ensure that your data records are delivered on time and in the right format.
Don’t misuse your employees! Data collection is an area that is most likely not suited to the ability or salary costs of your expertise.
Many companies therefore prefer to employ business process Outsourcing (BPO) external employees as an alternative. Data collection is a traditional field of work in which many specialised providers offer their services.
Specialised external employees: data entry by professionals
BPO specialised providers employ specially trained data entry clerks to professionally handle data. Data collection is often more than just entering a simple series of numbers in Excel spreadsheets.
Paper-based documents that are filled in by hand will require much more manual effort from a data entry clerk. Data collection often requires that this type of material is entered by hand. The documents are first usually scanned or photographed, and then evaluated on the computer. The text is then recognised with OCR software and later corrected following the four-eyes principle: text that is not recognised must be typed in by hand.
Handling digital material which can be read with software tools is a bit easier for a data entry clerk. The data is then usually presented as raw data in a table, and then needs to be put into the correct format.
This type of data extraction will require a data entry clerk who is somewhat better trained. Data entry will require manual processing of the data material, conversion of the data into specific formats and cleansing the database through an automatic filter, which will need to be set up or programmed.
Indian Outsourcing employees – affordable data entry
Outsourcing4work can provide you with professional providers from India for every type of professional data collection. We guarantee a high standard of quality and take many security measures to ensure that your sensitive data does not end up in the wrong hands.
The contracts are concluded directly with us for your security. Our own project managers will ensure that your data is ready on time and in the correct format.
Manual data entry or data collection is a classic area in business process Outsourcing (BPO). It is necessary for documents that can’t be read automatically. These can be business directories, address lists, business cards, delivery notes, customer cards, questionnaires, lottery tickets, text files or information from websites.
Because manual data entry is usually only a temporary activity, yet is also very extensive and time-consuming, it can be hard for the existing staff to complete it within the given time frame. If this is done within the company, overtime hours for the employees involved or a change in duty priorities is often unavoidable.
Manual data entry can often lead to misallocation
Because the employee is usually trained and specialised in a different field, the process is usually unnecessarily long. If you keep highly qualified employees occupied with monotonous work it will lead to employee dissatisfaction and a high number of errors.
Professionals who specialise in manual data entry complete this work much faster and much more reliably. Depending on the type of document, they use an optimised approach.
Manual data entry by a professional provider
The labour-intense method is to type in the data from the paper originals such as receipts, handwritten notes, customer card requests, delivery notes or invoices, which is then made into digital images which are easier to handle. Employees specialised in manual data entry will receive digital photos of the originals, and enter the information manually into the computer.
To ensure that no mistakes are made, all data is controlled by a further employee in accordance with the four-eyes principle. Employees which are trained in manual data entry set a pace that your own employees could never match. With up to 14,000 strokes per hour, even the largest data sets are quickly completed.
Indian providers are cheaper
Outsourcing4work can provide you with professional providers from India for manual data entry, providers who will quickly and accurately put your data into the format you want.
We take many security measures to ensure that your sensitive data does not end up in the wrong hands. You can conclude the contract directly with us, which gives you legal certainty. With our project managers we ensure that you receive your data on time and in the right format.
The spread of digital value activities, and especially the use of modern information and communication technologies, has gained enormous momentum over the last few years. This trend not only applies to large companies, but also to small and medium sized enterprises. Companies need not only expertise and experience to be able to implement the strategic requirements for digitalization, as well as to actively use the opportunities, but they will also need staff who are trained in digitalization. It is also essential to be able to tell the difference between trends to follow and trends that are merely passing fads. A very important trend in this regard is almost certainly the Outsourcing of back office work such as converting documents.
Converting documents is a necessity
The reality is that more and more information will need to be digitally handled in the form of files and documents, and it poses specific challenges to companies: companies receive hundreds of invoices, deposit slips and faxes each day. All of these documents are only a small number of what the company will be delivered each day in the form of printed correspondence: letters, notices and much more. Many different employees will need access to these documents – all in different locations at different times. To be able to allow this, and to ensure all employees have secure access, the company will need to convert these documents and put them into a digital form. This is the only way to guarantee they are available to the appropriate staff at the right time.
Advantage of Outsourcing: professionals take care of converting documents
When companies outsource document conversion, they save both time and labour. Activities such as converting documents are typical back office activities that Outsourcing companies in India can do efficiently and affordably. If there are many documents that need to be converted, it is especially recommended to head down this path.
The following services are possible in the field of document conversion:
Converting documents from DWG to JPG
Converting documents from PDF to DOC
Converting documents from EXCEL to HTML
Converting documents from TIFF to PDF
Converting documents from GIF to TGA
Converting documents from PSP to PDF
Converting other documents (books, paper documents, image files, etc.)
And this is where Outsourcing4work comes into play: we are in close contact with high-quality service providers in the document conversion sector. You can convert mountains of documents and save costs with our partners from India.
Why you should outsource activities such as converting documents:
You will have more free capacity to focus on your core business – what generates the most value.
You will have a clear overview of the costs resulting from this service.
You save costs – significant costs – by reducing investment resources and due to the fact that employees will not need to take part in any training. In addition, tax advantages will also arise from external procurement, as you can claim expenses.
You will also save on costs due to the cost difference between Europe and India: you can buy services in India for much less than in Europe.
There are also qualitative advantages when Outsourcing. If you decide on a specialist, then you choose someone who is professional and up to date, someone who uses the most modern technologies. The tasks will be carried out much more efficiently and with a higher quality.
Qualifications are also a definite advantage for Indian service providers – many highly experiences IT professionals and back office workers live in India. In addition, there are millions of Indian workers. It is common to work in shifts, both during the week and in weekends – even in office jobs.
European companies won’t need to fear any difficulties due to the different cultures: we at Outsourcing4work will take care of the contact to Outsourcing service providers in India. Our European project managers will handle the complete project throughout your contract with the Indian partner company.
It all depends on good product documentation. At least it does if you are the manufacturer of a technical product. No matter if it is a lawn mower, a video screen, a biogas system or a food processor: product documentation – also called technical documentation – includes all the documents that describe this technical product: operating manual, technical drawings and manufacturing documentation, user manual and system description. Product documentation systematically prepares all the necessary information and structures it according to a certain index.
Outsourcing product documentation – why not?
Product documentation serves several very important purposes: firstly, you will need to be able to explain to the user how to operate it, and secondly they secure the legal liability of the manufacturer – it must meet its legal accountability – and lets you draw conclusions on reproducibility and traceability. And ultimately, it contributes to the permanent statutory archiving of the content. Creating product documentation is a challenging task.
Only professionals who have experience in this area and who are well-versed in this matter can do it, since the product documentation needs to be structured and logically organised in a specific system. To facilitate handling, certain documents are summarised in groups either according to topic or analogue on the structure of the product, and are managed with modular document lists and tables of content. For the purpose of traceability of the revision levels, change history is often used. The system of documentation for product documentation is done on the basis of DIN standards.
Specialised service providers from India
Creating product documentation takes knowledge and experience – both offered by specialised service providers in India.
Developing product documentation is a complex task which needs a lot of experience and attention to detail. If you do not have your own employees who are free to take on this time-consuming task or who are ready to deal with this matter, you should consider handing over these tasks to a company that has been professionally active for years in the field of product documentation.
Many manufacturers of technical products take this route: they have their product documentation created and translated externally – often even abroad. Knowledge, expertise and low rates are not exclusive anymore: many business services can be outsourced easily – even product documentation. This offers the company many advantages:
Reduction of cost for creating product documentation
Speedy creation, maintenance and translation of the product documentation
Consistent cross-company experience in the field of product documentation and manuals
Optimisation and standardisation of the process from creation to printing
Outsourcing4work is a provider of high quality service in terms of product documentation. We work with qualified service providers from India who specialise in office services such as creating product documentation. These partner companies employ hundreds of employees solely for creating product documentation and technical documentation, and have a great deal of experience in this area. And the price is also right, as services are done at much lower rates than are found in Europe.
At Outsourcing4work European project managers will support and advise their clients up to the successful completion of their project.
Excel is ideally suited for managing lists of data. No matter if it is client or product data, or data from various departments in a company which must be collected, entered and compared: combining and administrating this data in Excel, as well as keeping it up to date, is monotonous and time consuming. No company can do without Excel data entry: it is vital for the company because an informative Excel spreadsheet – when properly valued – can provide information on costs and hidden potential.
In-house Excel data entry is not economically viable in the long run
Herein lies the problem: Excel data entry which is performed by a company on its own ties up employee resources, as employees who are actually qualified for another task have to deal with data entry as a secondary function at the company. This is not economically viable. Highly specialised colleagues pay off for a company when they do their real work, and not if they are pulled away from it to work on another activity. There is also a further point: boring routine work such as Excel data entry is prone to errors. Have you ever thought about Outsourcing your Excel data entry to professional service providers?
Minimise your costs in Excel data entry
Companies delegate many business processes and outsource them to third parties: from payroll accounting up to staff recruitment, from PR up to IT Outsourcing – there are many ways for modern companies to cut costs by Outsourcing. The idea behind it: services previously only performed internally are now supplied by an external service provider who specialises in the area.
The advantages of this Outsourcing are obvious. By Outsourcing secondary functions the company can focus on its core business, as well as its own operational performance creation. A further important point is the cost savings. Cost savings will arise by reducing investment resources and by the fact that employees will not need to take part in any training. In addition, tax benefits are also a further advantage of external procurement. The benchmark for profitable Outsourcing is at least 20 percent cost savings. Naturally, there are often qualitative advantages in external procurement. By deciding on a specialised provider, who is always up to date, you ensure that the process takes place using the most modern technologies. The tasks will be carried out much more efficiently and with a higher quality. In addition, through strategic partnerships new areas of business can be opened.
And there is still a further advantage: by Outsourcing specific areas, such as Excel data entry, to foreign companies, you will also minimise your own risk since the Outsourcing partner will take it on themselves.
Office services: India is Outsourcing market number 1 in the world
Companies in India have built themselves an excellent reputation, especially when it comes to Excel data entry. India is home to many service companies which employ highly qualified IT experts and office workers for back-office work. These companies are also globally at the forefront in technical equipment. Many Western European companies have taken advantage of this product cooperation for years: They have outsourced many of their business process such as Excel data entry or data conversion, editing photos or writing product documentation. There are many good reasons to cooperate with India: from the high quality of service, to the low rates. There is no need to worry when it comes to this type of cooperation: many local workers who work in these companies earn very good rates compared to the Indian standard, as they are very highly qualified and often have a degree – some even in computer science. India has invested massively into IT education and infrastructure. The results of these efforts are visible in the centres of excellence and universities throughout the land.
You won’t need to fear any difficulties due to the different cultures: Outsourcing4work will be your knowledgeable partner throughout this collaboration. The project managers employed in Europe by Outsourcing4work will be responsible for the cooperation between the European company and the Indian service provider, and will be your contact partner to consult and support you during the development of the project.
Professional data collection is indispensable in the business world. High quality data is like a modern currency in the information age, and can decide the success or failure of a company.
In contrast to very complex tasks such as software development, data collection requires less expertise and is perfectly suited for Outsourcing to countries with low wages. Depending on the type of data collection which is being done, special tools and expertise might be required.
Data collection is not the same data collection
Data collection is often more than just entering a simple series of numbers in Excel spread sheets. There are many complex types of data collection- from manual data collection, to automated data collection and even online data collection.
Manual data collection follows the four-eye principle and is used for all kinds of paper-based documents. This can be hard-to-read documents, forms filled out by hand and other documents. A special form of manual collection is the parallel comparison with existing databases. Existing entries are expanded or corrected, or new entries are created.
Automated data collection relies on photographed originals from which the data is then automatically extracted with OCR software. Such systems are often used for postal services. Software solutions that have been somewhat heavily customised are then needed, depending on the document type, language and data destination. In addition, automated data collection requires a manual post-processing of all those cases in which the software failed.
Online data collection refers to data sources reached over the internet, from which data is then taken either manually or using certain software tools. Typical cases are websites, online image archives, catalogues or also specific online queries.
Data extraction as a special form of data collection
New data files can be produced either automatically or partially automatically from existing data sources thanks to data extraction. Software tools which already exist or which are created specifically for this purpose are used, which can work through large or many files according to specific criteria. They then save the results in the specified data format. Conversion tools for file formats and data-mining software often play a special role here. Lot of experience and specialist knowledge are required for successful data collection, as well as for the subsequent data processing.
Outsourcing4work can provide you with professional providers from India for all types of data collection, professionals who will complete your data collection project affordably and error-free. We rely on a high quality standard and take many security measures to ensure that your sensitive data does not end up in the wrong hands.
Rather than handing over your data collection to an unknown Indian provider, you can conclude your contract directly with us. This gives you legal certainty! With our project managers we ensure that you receive your data on time and in the required quality, and always keep your interests at heart.