A virtual assistant is especially popular to use among small companies or entrepreneurs in the context of business process outsourcing (BPO). A virtual secretary is available for a number of different tasks, just like a traditional secretary, without costing the same amount. This is especially true for service staff from offshore countries like India, where you can find top educated employees at especially low rates.
Then you have the contractual flexibility as well. A full time or part time employee is possible, as well as a project-based or hourly billing. Thanks to modern communication means such as video conferencing, team chats, online collaboration tools, file hosting in the cloud and constant availability through tablets and smartphones, a virtual assistant can be flexibly managed from anywhere.
A virtual assistant for various tasks
There are countless well-educated IT professionals who make their entry in the freelance and outsourcing world as virtual assistants. You will find workers with many different profiles, and the online professionals that are especially interesting are those with the relevant work experience and a university degree focused on IT and business. There are thousands of potential employees like this who offer their professionals services for very low rates by European standards.
All computer-based work which is repetitive, and therefore easy to standardise, can be very easily delegated to a virtual assistant. This could be internet research on specific products, or other comprehensive information, from which an entire list of products, companies, information sources or topics will need to be created.
Even communication services such as answering emails or the phone, just like a traditional secretary, can be given over to a trained virtual assistant. There is then usually a short training period to explain how to use the necessary programs, websites and other services.
Once the virtual assistant is familiar with all the procedures involved, you can give them work such as Excel data work, typing jobs such as transcription, ghostwriting, maintaining a blog or social media activities. There is a whole spectrum of business process outsourcing tasks available, you just need to know where to find the appropriately qualified staff, and give exact work instructions.
You then will no longer need to do these tasks yourself, and have more free time for tasks that are more complex and interesting.
Your virtual assistant from India
If you are interested in a virtual assistant from India, then we at outsourcing4work will quickly be able to find the right online professional for your needs. We are specialised in the procurement of IT experts with specialised expertise, as well as business process outsourcing, and have much experience with Indian providers.
In addition, we help our clients with a comprehensive approach that really works when collaborating with Indian professionals. We take over the complete contract processing and also the coordination with the help of our Agile/Scrum trained project managers. We know exactly how to efficiently handle differences in cultural mentality, and how to get the most out of your virtual assistant.
A virtual personal assistant can help reduce your workload in many areas, with costing a fortune. The global boom in freelance services and business process outsourcing (BPO) offers a virtually inexhaustible range of low cost online professionals. This applies to Indian providers especially. The Asian country is better represented in the global IT outsourcing market than any other county, with a 55% market share.
A virtual personal assistant is more than just the modern form of the traditional secretary. Because a virtual personal assistant does their work completely online, there is a wide range of potential projects, areas of expertise, services and even employment conditions for their employment.
Virtual personal assistant: round-the-clock service, or project work?
The three words virtual personal assistant define what exactly is included in this form of work: an assistant who assists with online work for one single client. No more and no less.
It makes no difference whether the client is an individual, an entrepreneur or a department manager with permanent employment. You can flexibly choose what tasks the virtual assistant should take over, once a suitable assistant with the right expertise has been found.
There are online assistants who work on single tasks at specific times, or for a deadline. Or there are general assistants for various tasks who work in shifts or on call. Depending on the requirement profile it might be worth it to hire one or more online assistants with special skills.
If you are looking for a virtual personal assistant, you can look for specialists or all-rounders. Once you have found the right candidate, then you will need to communicate and precisely define the tasks that need to be done. There is then usually a short training period to explain how to use the necessary programs, websites and other services. You can then flexibly use the online assistant – you communicate with each other via email, video chats and online collaboration tools.
You can easily find a general virtual personal assistant for the following office jobs in India at low rates:
Internet research for specific products and comprehensive information
Data extraction from websites and other online sources
Creating PowerPoint presentations with suitable images, consistent formatting and transition effects according to your specifications
Text-based work in English such as transcription, proofreading, simple translations or SEO writing services
Excel data work
Blog maintenance according to your specifications for comments, updates and new content
Email answering and telephone services, just like a traditional secretary
Simple social media activities with regular postings according to specifications, and answering user comments
Travel planning: searching for flights, accommodation and other relevant information
This is just a list of typical activities that a virtual personal assistant can do for you. However, creativity knows no limits. You will only need to find a qualified person who will work for you at the rates you specify.
You then will no longer need to do these tasks yourself, and have more free time for tasks that are more complex and interesting. If you are interested in a virtual personal assistant from India, then we at outsourcing4work can help you find one who is qualified and affordable. Just give us the details and we will quickly find an experienced professional for you.
Once we have found one, we do not leave you alone with your online worker, but will ensure with our project managers that all tasks have been properly carried out. You also do not need to concern yourself with any of the payment or legal aspects, since you will conclude the contract with us as a European company.
A network administrator is nowadays becoming increasingly responsible for tasks that are purely based on software. Increasing global networking has revolutionised the job profile of network professionals, just like a traditional IT administrator.
A number of technologies whose installation and control is much more complex than any technology from just a few years ago, are grouped together under the collective term cloud.
The virtualisation of server infrastructure, which promises companies a more flexible and decentralized control, as well as better scalability, plays a very important role. Due to the rapid and widespread growth of broadband internet connections this is technically no longer a problem in industrialised countries.
Network administrator for IaaS, PaaS and SaaS
While a traditional network administrator is responsible for the local IT infrastructure and for ensuring that the hardware cable and WLAN networks run error-free, a virtual network administrator is specialised in the complex control of cloud-based services.
IaaS – Infrastructure as a Service
Complete Windows systems can be entirely virtualised nowadays with VMware, Microsoft Azure, Citrix and similar platforms. Instead of real hardware, the corresponding systems are used as virtual machines. If the server infrastructure required runs on Linux or Windows will depend on the specific case.
The necessary server and data transfer capacity are purchased according to need or flexibly calculated, and the entire management of the entire systems is done directly in the cloud.
PaaS – Platform as a Service
Managing PaaS systems also requires a trained network administrator. Platform as a Service refers to services that a web application developer will provide in the cloud in a specific computer platform. There are also services for collaborative work and versioning, for monitoring, for security or middleware services for storing data. The line between PaaS and IaaS is flexible, which mean a network administrator will often need to look after both. In PaaS services many parameters will need to be regulated with APIs, while in virtual infrastructure network protocols, ports and the assignment of rights is in the spotlights.
SaaS – Software as a Service
Software as a Service (SaaS) is software that runs purely in the cloud, and plays an important role for a virtual network administrator. Many IaaS and PaaS providers operate a complex SaaS interface to manage their services.
In addition to user management, rights and quotas, as well as the networking of all systems and services used, security is also very important for a modern network administrator these days.
The emergence of cybercrime has increased by leaps and bounds in recent years, and while a few years ago hackers targeted specific victims, automated bot networks are now a central focus. With automatic detection of vulnerabilities and the fully automated infection with malware, cyber criminals like to concentrate on poorly protected or old IT systems. Only a network administrator who is trained in security is able to protect these sort of highly networked IT systems accordingly.
Network administrator from India
If you are looking for a network administrator who is educated in the newest technologies to install, maintain or secure key systems, it’s worth it to take a look at India.
You will find highly qualified IT employees as outsourcing professionals in the Asian country for all areas. outsourcing4work is specialised in providing these Indian IT professionals and can quickly and affordably find you the right expert for your needs.
We offer a complete range of IT outsourcing options – from projects at a fixed price, to temporary employees, even up to complete teams who will work over a distance. With our project managers who are trained in Scrum we will ensure that the project develops according to your specifications. The contracts are concluded directly with us for your security.
You can offer your customers uninterrupted customer support with a helpdesk in India, as well as keep costs under control.
Whether for a global online business is a traditional business with international customers – a professional helpdesk is important for high customer satisfaction. This applies to both B2C and B2B companies. If you shy away from the high cost of professional customer service, you will fare much better with an affordable offshore helpdesk in India instead doing away with it all together.
Helpdesk in English: no problem in India
In India there is a number of professional call centre operators and outsourcing support providers who provide customised helpdesk services to international clients.
You can hire the appropriate number of staff for the time window you want depending on your needs and integrate your own ticket system for customer inquiries.
Ideally, you will create a set catalogue with typical problems and solutions for the helpdesk provider, which means a large part of the questions can be answered directly by the service provider in India. Any queries which go beyond this can be escalated to a local service team.
Through skilful division of labour and cooperation with the Indian helpdesk employees in India you can significantly reduce the number of queries for your own employees. The helpdesk not only filters and orders the support questions, it also performs important filter functions for usual and repeating requests.
You clients can enjoy immediate response by telephone or email. You certainly are aware how infuriating it can be to get a very late response to your query, or even none at all. Automated emails or telephone computers are a bad compromise, because it’s rare to offer a real solution here.
Even if a helpdesk outsourced to India isn’t able to deliver the right answer in every case, your customers are sure to appreciate a personal and fast first response.
Helpdesk outsourcing without any risk
outsourcing4work can help you build a helpdesk in India according to your exact specifications. We have been working together with a variety of professional outsourcing providers in India for years and have the necessary expertise and excellent contacts.
We are not a pure provider and do not leave you alone to find your way yourself, but instead ensure proper implementation according to your requirements with our project managers. The contracts are concluded directly with us as a European company for your security.
How can you design and promote ergonomic working in the home office? Working from home offers many advantages. You benefit from more flexibility and an individual workplace. But when it comes to health and safety, this new form of work requires a rethink, as employees are no longer physically present in the office.
Ergonomic working – teleworking or mobile working?
When talking about ergonomic working in the home office, the terms teleworking and mobile working are often used. However, these are not synonyms, but two different concepts. In teleworking, which is also legally defined, the employer sets up a workplace for the employee in his or her private area. There is also the possibility of switching between the workplace in the company and the home office. Teleworking is also subject to the Workplace Ordinance.Mobile working, on the other hand, describes working with one’s own devices, such as a tablet, laptop or computer outside the company. In this case, the employee is responsible for setting up his or her own workplace. The term “mobile working” has not yet been legally defined. Employers must fulfil their protection obligations for both teleworking and mobile working. Regardless of which home office form you choose, the Working Hours Act and the Occupational Health and Safety Act must always be observed. Furthermore, the furnishing of the workplace is fundamental for productive work in the home office.
Ergonomic working in the home office
You can use a variety of means to work ergonomically in a home office. First of all, you need a suitable and quiet room in which you feel comfortable. You should make sure that the room temperature is pleasant, that there is plenty of light, that the view from the window is as good as possible and that the desk is large. In addition, there are other generally applicable criteria that you should consider so that working from home is healthy and productive.
Ergonomic furniture and work materials
Setting up the workplace ergonomically does not have to be difficult. The office chair should be individually adjustable and the employee’s eyes should be able to look straight ahead at the screen. An ergonomic desk helps to ensure a comfortable working posture. The chair and the desk should not restrict legroom, as the freedom of movement of the legs contributes significantly to the feeling of well-being at the workplace. Also, make sure that the keyboard and mouse meet ergonomic criteria. It is also a good idea to use a separate mouse when working on a laptop.
Define working hours and tasks
Get up later, no rush hour and no long ride on a crowded train. Employees can really save time in the home office. But how does this affect working hours? In fact, many employees report significantly higher productivity. However, it is important here to supplement the initial exuberance of teleworking with realistic expectations and defined working hours. Because employees can quickly overexert themselves with the extra time they gain. So set fixed working hours or a defined duration of work beforehand. Agreeing on breaks also helps to structure the working day. If possible, workers should also leave the room, go for a walk or retreat to a place of wellbeing.
Avoiding psychological stress
Psychological stress should be avoided in every working relationship. In the home office, one of the challenges is not being able to maintain physical contact. Here it is helpful to assign a responsible person to the employees for their worries and needs. You should also pay attention to daily communication within the team. While some people enjoy the freedom of mobile working, others may feel overwhelmed by it. Open and honest communication helps to ensure that the whole team is doing well, which in turn strengthens the company and boosts productivity.
Learning from the professionals
The companies that have the most experience with occupational safety and ergonomic working in the home office are those that have been dealing with remote working models and working from home for many years and live the philosophy of remote work themselves. On the website of NewWorkLife, for example, you can find helpful information and tips on the topic of remote work as well as a blog series in which German remote companies regularly introduce themselves – including outsourcing4work. As a partner, consultant and mediator of IT professionals and provider of cost-efficient BPO solutions, we have been working 100% remotely for many years and are one of the oldest and largest German remote companies. Ergonomic working in the home office is also a major concern for our company. We are happy to share our many years of experience in workplace design with you. Visit our website to learn more about outsourcing4work.
For many IT companies, one thing is clear: they want to profit from IT outsourcing.
But which country is best suited for this? Ukraine, along with China, Argentina, and the Philippines, is a new supplier of IT staff. On the other hand, India has long been known for its highly skilled Indian developers, so much so that even Microsoft relies on this country. Which is the best country and outsourcing service provider to choose?
The advantages of IT outsourcing for German companies
How can German companies benefit from IT outsourcing? Outsourcing will bring you efficiency and flexibility because most companies cannot cover the whole programming area themselves. The technical requirements are very complex, so help from abroad is welcome.
You will save time and money. There are no taxes for a fixed salary in Germany and there are no expenses for further training or commissions. These points, in turn, help you increase your sales and retain satisfied customers in the long term.
The programming is done in a shorter time because it is carried out by several software developers from abroad. The finished software projects can therefore be made available to your customers more quickly. Thus, your company’s competitiveness increases, and at the same time, you create free space for more growth.
Advantages and disadvantages of outsourcing to Ukraine
Ukraine has received more and more attention as an outsourcing country in recent years. At first glance, having an IT service partner directly in another European country seems attractive.
However, there are also disadvantages to outsourcing to Ukraine. For example, the programmers’ English skills are usually not very good, which can lead to challenges in communication. This is because entrepreneurs in Germany rarely speak Russian or Ukrainian. Under these circumstances, communication between the two cultures may not always go smoothly.
Programmers usually have a good education in mathematics and physics to tackle technically difficult tasks well. However, the language skills aspect can make cooperation much more difficult. Accordingly, in the best case, project work in Ukraine should be supervised by an in-house employee with the relevant language skills. However, this adds another hurdle to fast and efficient work.
Advantages of IT outsourcing to India
India is among the top choices when it comes to outsourcing for large companies like Microsoft. There are many good reasons for this. Hourly wages are much lower than in the U.S. or Germany, and there are many highly skilled IT professionals. The Indian government is investing financial resources to promote economic growth. Thus, the country’s economic conditions have stabilized and the IT infrastructure is highly developed.
In addition, India is a country that offers the necessary experience and consistency. For more than 20 years, companies in Europe and the USA have benefited from Indian IT specialists. In the meantime, many back-office solutions are offered in addition to IT services.
English is taught early in school in India. You will have no difficulty communicating with IT staff in English. A small disadvantage is the time difference of 3.5 hours to Germany. However, with good planning, meetings and conferences can be easily scheduled and organized.
outsourcing4work a German contract partner for IT outsourcing
One of the most important points for success in Indo-German cooperation is a German contractual partner at your side – outsourcing4work- remote solutions.
Let your IT project be implemented quickly and easily with our help. We have experienced German-speaking IT coordinators as well as competent Indian software developers, who are well versed in their fields. Within two to four weeks, we will provide you with IT specialists who are a perfect fit. We have access to over 5,000 permanent IT specialists in India.
You tell us your criteria and we will find the perfect candidate for your company who can cover the workload and fulfill special tasks. So don’t hesitate and arrange a free initial meeting with outsourcing4work today.
Data protection in the home office has now become a very relevant topic, as mobile working and general digitization are steadily increasing in Germany. Handling and protecting personal data is, therefore, more important than ever before. In this article, you will learn how the home office can be integrated into your corporate culture in a data protection-compliant manner.
What data protection principles are actually relevant when working in a home office? In principle, all data with which the respective employee comes into contact at his or her home office must always be taken into consideration. According to Article 4 No. 1 of the EU Data Protection Regulation (EU-GDPR), personal data describes all information relating to a natural person who can be identified by means of the allocation of various data.
In addition to this personal data, social data from the German Social Security Code also plays an important role. These are defined primarily in Section 67 (1) SGB. In principle, the processing of this information can pose a risk to the personal rights of your employees, which is why it is essential to observe the data protection guidelines for companies.
DSGVO guidelines for data protection in the home office
Since May 2018, the General Data Protection Regulation (GDPR) adopted by the European Parliament has applied to the European Union. In it, the main issue is to protect personal data. It provides that work from home should be done exclusively with hardware and software provided by the employer. This regulation applies not only to laptops and PCs but also to storage media such as a server or other hardware provided by the employer.
For your home office employees, you can, for example, use a VPN connection that allows employees to access your company’s IT infrastructure. Alternatively, if it is not possible to set up such access, the data can be stored locally. In this case, the personal data of the employee must be encrypted in advance. The locally stored data should also be transferred to your company’s systems as quickly as possible.
Data protection risks at a glance
If your employees work in a home office, data protection risks may increase. Here are some examples of such risks that you should avoid at all costs:
Espionage and unauthorized intrusion into IT systems
Exposure of sensitive company data
Faulty manipulation of hardware or software
Unauthorized third-party use of devices and systems
Uncontrolled data loss
Unauthorized access to personnel data, customer data or trade secrets
Implementing data protection in the home office
How can you ensure data protection in your employees’ home office? To do so, you should consider several factors:
Computer and hardware protection and security Protect desktop PCs, laptops and other hardware with passwords. Computers should only be used by authorized persons. To protect personal data, ensure that information can only be read by authorized users.
Keep documents confidential Discuss with your employees which documents must be treated as particularly confidential. Documents containing personal data or company secrets should be kept in a secure location so that family members or guests do not have access to them. Here, for example, a lockable study or a lockable filing cabinet is advantageous. The data carriers used, such as USB sticks, should also be locked and always encrypted.
Do not dispose of confidential documents If your employees no longer need confidential documents, they should not mix them with private waste paper. Company internal papers may contain notes or documents with sensitive personal data. Therefore, all paperwork documents should always be shredded before disposal.
Secure Internet access Make sure your employees have encrypted Wi-Fi access at their home workstations as well. In addition, workers should be able to use a secure connection to company servers.
Data backup Protect yourself against the loss of your data. Both your employees and yourself should always store data on the respective company server. In the event of theft or system damage, this will ensure that the company’s internal data is secured and will not be lost.
Encryption of the data Check whether your company’s systems have automatic encryption. For this, it is advantageous to have an encryption product that can prevent data loss in the event of power failures or encryption aborts on the system side. You should also make sure that the encryption algorithm meets your company’s requirements and is compatible with the computer used.
Expert advice on remote work
If you are currently dealing with the topic of data protection in the home office or would like to inform yourself about remote work, please contact us. outsourcing4work has been working 100% remotely for many years and offers you competent advice on modern remote work models and the possibilities and pitfalls of the home office.
We have been on the market for more than 25 years and stand by our customers as an experienced partner, consultant and mediator of IT professionals in a competent and reliable manner.
Convince yourself of our together-to-the-goal way of working and contact us for a free initial consultation!
Home office as market advantage: how start-ups benefit from remote IT employees
More and more young companies are focusing on remote IT employees – and there are good reasons for this. Small budget, a handful of employees, but big goals: Young founders usually have innovative ideas, but few resources to put them into practice. This is where hands-on mentality is needed. Motivated and competent employees are one of the most important prerequisites for the success of the start-up. These days, know-how in IT is indispensable.
With the boost of digital technologies, our working world has also turned 180 degrees. Huge office spaces and physical presence are often no longer necessary. Teams can now work on joint projects from anywhere in the world. Cloud-based documents, communication via chat groups and video calls have become the norm. Remote IT employees offer many advantages, especially for start-ups.
Success factor remote work: Remote IT employees offer these advantages for start-ups:
Unlimited choice of IT specialists Whether it’s UX design, Sharepoint or SAP – for every program there are IT specialists who master the technology up to the smallest detail. But the respective experts are not always available locally. In many regions, companies often have a hard time recruiting qualified IT employees. Thanks to remote work, geographical restrictions are a thing of the past. Via cloud software and with the right communication tools, you can collaborate with the best IT specialists worldwide.
Lower costs for rent & co. Companies in the early stages usually only have a small budget. Why should you spend scarce resources on rent and utilities? By relying on decentralized teams as a start-up, you save costs for office space. The resources you gain in this way can in turn be invested in your product, in marketing and in qualified IT staff, taking your company to the next level.
Motivated and committed teams Many people have a half hour or longer to commute to their workplace every day. If travel times, traffic jams and waiting for delayed trains are eliminated, there is more time for leisure, family and relaxation. But it’s not just your employees who benefit from a better work-life balance. Balanced and motivated employees perform significantly better and manage their tasks more effectively. Start-ups in particular rely on quick results and an efficient way of working. Another advantage is that most employees appreciate the trust they receive from their employers. They return this appreciation in the form of commitment and passion for their own job.
Teamwork & regular exchange Of course, decentralized working does not only bring advantages. Personal contact is more rare in the home office, but it is irreplaceable for team building. However, chat groups, messenger and conference tools enable spontaneous and personal exchange. Even complex issues can be discussed and clarified in online meetings. Using cloud software and file sharing, digital teams can collect ideas together and give each other feedback at short notice.
Digital working at the cutting edge Paperwork, paper waste and cluttered warehouses have no chance in remote companies. Only the bare essentials are printed out, because most of the work happens in the Cloud. In this way, start-ups exploit the potential of modern technology from the very beginning and also make an ecological contribution. All work processes are optimized for remote work. This eliminates time-consuming digitalization and transformation debates.
Are you looking for qualified IT professionals?
We at outsourcing4work are experts for remote teams. We have been working 100% remotely ourselves for years. In the meantime, we are more than 100 employees living in 17 countries and working together successfully, thanks to a well-established digital infra and communication structure. With our years of experience and know-how, we help our customers in finding the right IT professionals and successfully integrating remote IT employees into companies. Within the shortest possible time, we provide you with experienced IT specialists from India, so that your start-up can also be on the road to success.
Virtual feedback is elementary for the successful collaboration of a remote team. Regular, appreciative feedback motivates and moves your employees forward. A satisfied team is more productive and efficient, which contributes to the success of your company.
How can feedback discussions between management, department heads, team leaders and team members best succeed in times of remote work and home office? Here are some best practices to consider.
In a remote working team, recognition and feedback are more important than ever. While brief feedback and exchanges often come naturally when working on-site or in a shared office, they must be explicitly addressed when working together virtually. The good news is that you can easily integrate virtual feedback into your daily work routine. By doing so, you create more trust and strengthen teamwork. Employees who receive recognition and constructive feedback are happier and more productive.
Establish an enriching feedback culture
Open and honest communication is key to successful collaboration in a company. Appreciative feedback creates a healthy dynamic and bond within the team. Make sure your employees feel comfortable through the feedback process and that each team member is valued. Deal with mistakes and problems constructively and establish a solution-oriented feedback model.
Tips for successful virtual feedback
These tips can help you create a positive virtual feedback culture in your organization:
Choose the appropriate time Always make sure the time and setting are right for the conversation. If possible, suggest multiple dates for a virtual feedback conversation. Make sure that both your employees and yourself will have the necessary time and peace of mind at the time. Do not share important virtual feedback in stressful situations. Also, consider your team member’s personal situation. Is your employee currently moving to another apartment? Then postpone the appointment for a week. Create a calm atmosphere for feedback and minimize distractions such as emails, chats or phone calls. Your counterpart should know that you are giving him or her your full attention.
Use the Video Call A video call offers the ideal substitute for face-to-face conversation. Platforms like Zoom, Microsoft Teams, Skype, or Google Hangouts give you the opportunity to talk face-to-face in person. As an alternative, you can use the telephone. However, video calls are generally more suitable because they allow you to perceive the facial expressions and gestures of the person you are talking to, which means that misunderstandings are less likely to occur.
Don’t wait too long to give important feedback Whether your virtual feedback is recognition, praise or constructive criticism, it should always be timely. Home office or remote employees need to know if they are doing a good job and meeting expectations, or what they can do to improve. When it comes to specific feedback, don’t let more than 48 hours pass before the conversation. The team member should be told as soon as possible how he or she can improve the work or what tasks went particularly well.
Schedule a regular feedback cycle In addition to spontaneous notes and comments, a regular and pre-planned feedback cycle offers benefits for your team and your company. This ensures that you have the opportunity to engage in a collegial exchange with all employees at set intervals. In addition, your employees can then prepare for the conversation as well.
Constructive feedback Concrete examples form the basis for constructive feedback. Consider in advance the specific areas in which your team member has potential for improvement. Provide any necessary support and assistance. As a matter of principle, ensure that feedback is factual, constructive and applicable. Negative comments without suggestions for improvement can quickly have a demotivating effect on teammates.
Watch your language When giving feedback, stick to the facts and avoid accusations. Explain the consequences of a mistake and do not focus on who made the mistake. Share constructive suggestions for solutions and soberly explain how a problem can be avoided next time. Pay close attention to your counterpart’s reactions and feedback.
Ask your coworkers for feedback Virtual feedback should be a give and take. So don’t just give your feedback, accept feedback from your coworkers. Through mutual and appreciative exchange, you promote collegial, successful teamwork. Regular feedback discussions form an important basis for successful changes and improvements in the company, not only in virtual teams.
outsourcing4work – your expert for remote work
outsourcing4work is one of the oldest German remote companies and has many years of experience with modern working models and cost-efficient staffing solutions. We not only place remote IT professionals and offer customized BPO solutions, but also competently support our customers as a reliable partner and consultant in remote work. Convince yourself and arrange a free consultation!
The home office is revolutionizing work and life, and mental health is an important aspect that employers and employees should keep in mind. Employees can no longer work together in an office and work may take place exclusively in a home office. How does this affect mental health and what factors should you consider in terms of mental stress in remote work?
How does digital working affect health?
Digital working offers many benefits for companies, such as accelerating business processes and becoming more competitive. For employees, working in a home office means, above all, a better work-life balance.
To guarantee these improvements for both entrepreneurs and teammates, you should pay attention to mental health. After all, digitalization brings some changes for employees as well as challenges in their daily work routine. As an employer of a successful remote company, it is important to be aware of these and offer support in everyday work.
The following aspects should be considered concerning mental health:
The appropriate work location for the home office.
The organization of the workload and multitasking.
The constant flow of information.
The coordination of virtual collaboration.
The limited personal contact.
The accelerated work processes.
The constant availability independent of time and place.
Performing sedentary work.
How do you stay mentally healthy in the home office?
A fundamental feel-good factor is a right workstation. An ergonomically equipped workspace, for example, can contribute to this. Sufficient light and a quiet workplace where the employee can concentrate are other important factors. To maintain mental health, the employee should have good organization and structure. This starts in their personal life. Endurance sports, fitness, or other athletic activities have been shown to support mental well-being.
In a report on physical activity and health, the RKI writes the following: “Physical activity has a beneficial effect on emotional and mental health in both mentally ill and healthy individuals”. With this in mind, workers should be encouraged to take time for themselves every day and incorporate physical activity into their daily routine.
Organization and work effort play just as important a role for employers. Make sure workers can complete their tasks in a timeframe that is convenient for them and avoid overtime. A work laptop and cellphone can help employees break from work after hours and better separate their personal and work lives. This way, you can focus the flow of information within work time and there will be no overwhelm due to constant accessibility.
Allow employees to maintain contact with each other virtually as well. To do this, you can set up virtual team meetings and internal employee chat rooms for exchanges. Promote positive interaction with each other, use smileys when chatting to express positive feelings, and make regular feedback appointments to encourage and support employees in their work.
Workplace relaxation tips
Regular physical relaxation and shutting off your mind will help you become more balanced. If you work in a home office, you should pay special attention to your own needs. To that end, here are some tips that will help you relax.
Breathing is an important part of dealing with stress. If you pause and take a few deep breaths in and out, you will notice how your body relaxes and your thoughts sort themselves out. Such breathing pauses can be deliberately scheduled several times throughout the day via smartphone reminders.
Deal openly with fears
Anxiety is also an important factor in professional life that has a significant impact on mental health. If you dare to name this fear openly, you will automatically learn to deal with it better. In anxiety-ridden situations, controlled breathing in and out can also be very helpful.
Pay attention to exercise and nutrition
A balanced lifestyle helps to be successful in professional life as well. Nothing is worse than overexerting yourself. By getting the necessary exercise and eating a healthy diet, you strengthen your body and therefore your mind.
Harnessing the power of plants
Even the most relaxed employee can get into a stressful situation where no breathing exercises or other relaxation techniques will help. Instead of turning to sleep pills or other medications, you can harness the power of plants. Valerian, Johannis herbs, hops, lemon balm, passionflower herb, lavender, and roseroot have been used for centuries to treat stress symptoms.
outsourcing4work- An experienced home office partner at your side
Working in a home office brings various challenges for employers and employees and mental health plays a relevant role. outsourcing4work has been successfully working 100% remotely for many years. With our experience and a well-established digital infra- and communication structure, we support our customers as a partner for IT and BPO services, as a mediator of IT professionals and consultant in matters of remote teams.