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Data conversion: how professionals can take over your annoying office tasks

Data entry, data management and data conversion: these are all very important, yet unpopular, topics for every company. Lots of data – no matter if product or customer data, sales documents or order data – can be found in large amounts, but it is often not in a uniform or electronically readable format. Instead, you will find handwritten entries in questionnaires, returned lottery postcards, receipts on thermal paper – none of which are suitable to store long-term nor able to found quickly. In reverse, this also means that this data first needs to be put into a format or transferred into another format to be able to be read, processed and stored for the long-term.

Minimise your effort in data conversion

This is called data conversion. The challenge for companies is always the same: regardless if this data is bundled together in programs like Word and Excel, if it needs to be saved in XML, SGML or HTML formats, or if microfilms and microfiches need to be available in the future as digital formats.

Converting data is a time-consuming and monotonous task which typically can be outsourced to a specialised service provider. Many of these companies are based in India and are specialised in business process outsourcing. This means they will take over typical back office services such as data conversion. The advantage for clients is that your own permanently employed employees will be able to work on the core business, and unpopular data conversion will be delegated to external workers who can be used exactly as needed. But there are also other benefits to outsourcing:

  • Cost reduction through cooperation with India, a low-wage country
  • Transparency of ongoing cost by revealing hidden costs
  • Decreasing capital by relieving the budget load by outsourcing, and high savings in employee costs
  • Risk minimisation by transferring risks to a third party
  • Focusing on the core business by outsourcing time-consuming work processes
  • Increase in quality by taking advantage of the technical expertise of a third party

Many companies take advantage of the benefits of targeted outsourcing

Numerous large companies have been benefiting from outsourcing for years: they have outsourced many of their business processes like data conversion. Any kind of concern towards outsourcing is unfounded in the majority of cases: the many Indians who work in these companies earn very good rates compared to Indian standards as they are highly qualified and have completed a degree – some even in computer science. India has invested massively in IT education and infrastructure. The results of these efforts are visible all over the country, and have been accepted by European and American companies.

Flexible billing models provide clients with full flexibility: depending on the size and need of the project, clients can hire one or more qualified and motivated employees on an hourly basis – or permanently. On request, entire teams can also be created. You will not notice that they are not located in your own company, and instead thousands of kilometres away – modern information superhighways and globalisation has made it possible.

Leave your data processing to the professionals!

Data processing a topic that every company will need to deal with sooner or later: it generally concerns taking data in a particular format, processing it further and recreating it in another format. This data should also be secured. No matter if it concerns customer data, accounting or human resources data: there are extremely reliable and efficient methods for data processing and data protection against loss and destruction. We advise you to trust a real professional with these important tasks.

Data processing is one of our great strengths

We can help you further at this point: we at outsourcing4work are a European outsourcing company who works together with partners in India in the field of business process outsourcing services. These Indian partners are professional companies who have specialised in the area of business process outsourcing, including data processing. India is the largest outsourcing market in the world; numerous companies around the world depend on the knowledge and professionalism of Indian companies. Our Indian partners employ hundreds of employees who focus on data processing and other office services. These employees – permanently employed at our partner companies – work quickly, precisely and accurately. You data will be absolutely safe with them. This is also an affordable alternative to hiring or letting go one of your own employees. We can offer you entirely different rates than domestic service providers – even lower than you pay your own employees – thanks to the lower cost of living in India.

Working with us pays off in more ways than one!

There are even more reasons, in addition to quality and the lower cost, that speak for us – such as the constant availability of the Indian service provider. Your data processing project that you entrust to us will be promptly and reliably completed by our Indian partner companies. The employees who work there work in shifts around the clock, seven days a week. You can hire these data processing specialists for the length of a project – or permanently. On request and depending on order volume you can also hire entire teams that will work exclusively for you. You are billed precisely down to the minute.

Interested? You can discuss all the details of the project with our project managers in Darmstadt – they have daily contact to our Indian partners and will watch over your project for its entire duration. The advantage for you: a German and English speaking project manager and a go-between for this intercultural project.

Questions on outsourcing? Then get in touch!

You will also not run any risks on the legal side: we are subject to European law as a European company, and we are your contractual partner. Try us: have one of our employees submit an individual quote for data processing, and call us if you have any questions. We look forward to helping you and consulting with you personally.