Converting data: save time and effort with outsourcing

Converting data is a recurring task in today’s information-centred society. Uniform standards are only common for the most important types of data and are usually combined with a market leading software product. These products ensure backward compatibility in new versions and can easily open, edit and save old file types with the latest product.

However, there are numerous scenarios in which you aren’t able to convert your data. And this can make things extremely complicated.

Converting data when replacing software

Many software solutions have the disadvantage that they are often very limited in the formats for data import or export. The reason? Software is intended to make a customer as dependent as possible on the product, and switching to a competitor should be as difficult as possible. However, if the software needs to be replaced, large amounts of inventory data will need to be put into a different format. A third-party software is often used for this. In rare cases, this software will need to first developed.

This replacement does not necessarily even need to be done voluntarily. If a manufacturer declares bankruptcy or the software is shelved due to decreasing importance or sales figures, long-standing customers can face major problems.

Converting data for further processing

A much more common scenario is that a company needs to convert data to use in a non-compliant third party software. This scenario is becoming increasingly more commonplace in the trend of big data. Databases which have been built up over years or even decades for customers, results or in-house important parameters are a real asset to the company. With the help of a powerful computing system and special software, data can be evaluated and interpreted in new ways. And this usually requires a compatible format.

However, replacing software can also play an important role in project-based data. Data will often need to be put into a suitable format in collaborations with other companies or when being exchanged with B2B clients. This can then lead to problems between Microsoft and Apple software users.

Custom software products which were developed by a company’s own developers or as contract work for the company are the most often affected. These usually are lacking the so important import and export filters.

Data conversion by specialists

Fortunately, this data issue is nothing new and has produced many specialist providers over the years. They are well-experienced with a variety of formats. With the help of various techniques, they will quickly convert large amounts of data to the target format. Conversion tools are used for this whenever possible. If necessary, tools will be specifically developed for more difficult cases. Or else a partially automated approach can be used, if automatic conversion would not be 100% error free.

You can find a variety of suitable providers in India within the framework of business process outsourcing (BPO). India has focuses on global IT services and benefits from its reputation as an IT nation and a very low level of salaries.

If you need to convert data, we at outsourcing4work can help. We have many years of experience in BPO to India and have many experienced data professionals in our partner network. In addition to procurement, we also ensure proper implementation of your contract. We use our own Scrum project managers who are well-versed in Indian companies and their working methods. You conclude the contract directly with us as a European company. This gives you legal certainty and limits your bureaucratic involvement.