If you are using your own employees on a large scale for data collection, then you are most likely wasting valuable resources. Hardly any other area is as well-suited to outsourcing to specialised providers as data collection.
Data entry is a part of data collection, and requires the use of specially trained employees. This can include any kind of handwritten materials such as surveys or order cards – anything that cannot automatically analyse itself.
Why data entry is cheaper with specialised providers
Agencies specialising in data entry usually use a combination of hardware, software and manual entry which can perform the task much faster than any non-specialised worker.
The work process is typically divided into four work stages: digitisation, text recognition with OCR software, manual correction and data backup in the desired format.
Digitisation – essential for efficient data entry
The originals in paper are usually in an identical format and a large number of them are digitised in a special scanner or by photographing them. In this step, clearly defined places or fields with text, such as names or check marks, can be assigned a database according to certain criteria.
Text recognition with OCR software
Information is automatically read and saved as text or characters through optical character recognition (OCR). Depending of the quality of the source material, mistakes or general errors might not be able to be recognised.
Four-eye principle and corrections for automatic data entry
Ideally, the fully digital information is presented to two different workers to check and review it. They will have an overview of the template and the digital image, as well as the recognised text and will need to confirm the imported data is correct or correct any mistakes. Anything not recognised by the software must then be manually entered.
Data backup and formatting according to client requirements
The data stored on the optimised databases is then put in the format specified by the client and secured. In addition, clients often receive an overview of the fundamental data and general statistics.
Companies specialised in data entry can enter thousands of items quickly, affordably and without errors thanks to their perfected working methods.
Data entry in India: it doesn’t get any more affordable!
Indian data entry agencies can offer significantly lower rates than their competitors in Europe thanks to the lower cost of wages and the lesser qualifications of their employees.
outsourcing4work can provide you with a specialised provider for your data entry project. The contract is concluded with us for your legal security, and we handle proper implementation. We also ensure that you will receive your data on time in the required format thanks to our project managers.